Administrative Assistant I, Special Education PC # 1893
Salinas, CA Salinas, CA Full-time Full-time $22.
83 - $29.
65 an hour $22.
83 - $29.
65 an hour 13 hours ago 13 hours ago 13 hours ago Monterey County Office of Education Administrative Assistant I Classification:
Classified Salary Level:
36.
5 Work Year:
Definition:
Under general supervision of the program administrator, the Administrative Assistant I performs a wide variety of intermediate level office, secretarial and administrative activities.
Supervisor:
Administrator of Area of Assignment Positions Supervised:
None Qualification Requirements:
To perform a job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed in the job description are representative of the knowledge, skills and/or abilities required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Major Duties and
Responsibilities:
The following is a list of duties that is representative of the position that includes but is not limited to:
? Provides secretarial support including but not limited to:
typing/word processing, copying, manipulating and maintaining computer data base information systems, maintaining filing systems, record keeping, records and composing correspondence for program administrator ? Coordinates the administrative procedural functions in an assigned program ? Maintains operation of an office during administrator's temporary absence ? Organizes, monitors and adjusts workstation to accomplish high priority tasks in a timely manner ? Maintains calendars and appointment records for administrators and staff ? Makes meeting and travel arrangements ? Independently prepares reports and summaries ? Compiles and posts statistical data ? Establishes and maintains a system of files and records including department accounting and budget ? Prepares purchase requisitions, processes and justifies invoices for payment.
Prepares payroll reports and maintains employee attendance records ? Takes, transcribes, and distributes minutes of meetings ? Greets, informs and directs visitors, staff and students, in person or over the telephone with courtesy and diplomacy and ascertains nature of business and provides information related to area of assignment ? Orders and distributes office supplies ? Carries out special tasks and projects as assigned by supervisor ? Complies with Monterey County Office of Education Board Policies, Superintendent Policies and Administrative Regulations Other Duties:
Performs other job-related duties as required Physical and Mental Characteristics:
? Physical, mental and emotional stamina to perform the duties and responsibilities of the position ? Manual dexterity sufficient to write, use telephone and business machines ? Vision sufficient to read printed materials ? Hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in normal conversational distance, on the telephone and in addressing groups ? Physical agility to push/pull, squat, twist, turn, bend, stoop and to reach overhead and climb ? Physical mobility sufficient to move about the work environment (office, district, school site-to-site), drive an automobile, and respond to emergency situations ? Physical strength sufficient to lift 25 pounds ? Physical stamina sufficient to sit for prolonged periods of time ? Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions Required
Qualifications:
Education and
Experience:
? Any combination of education equivalent to high school diploma ? Any combination of post-secondary education, experience and training equal to three (3) years of secretarial experience including no less than two (2) years of progressively responsible clerical, administrative, secretarial, and/or technical experience, which has provided the applicant with the required knowledge and abilities to successfully perform job duties.
Knowledge of:
? Modern office procedures and practices, including filing systems, reception and telephone techniques, letter and report writing techniques ? Computer application software that includes word processing, database and spreadsheets, and personal communication data devices Standard office practices, including filing systems, receptionist, telephone techniques, and arithmetic ? Business English usage, spelling, grammar, punctuation, and report and/or letter writing Skills and Abilities:
? Performs secretarial work of intermediate difficulty with accuracy and without close supervision ? Interact with and maintain cooperative relationships with those contacted in the course of work ? Demonstrate positive interpersonal skills using tact, patience and courtesy ? Prioritize and complete all work with minimum supervision and ensure accurate records and documents are completed and updated within required timelines ? Utilize and apply the technology of word processing, database, and spreadsheet applications ? Communicate in English, clearly and concisely, both orally and in writing ? Operate modern office equipment including but not limited to computer, scanner, copiers - including ability to maintain and troubleshoot minor problems.
? Perform mathematical calculations with speed and accuracy ? Plan, formulate and execute clerical procedures and directives, in accordance with assigned duties and office policies ? Handle information in a discreet and confidential manner ? Analyze situations accurately and adopt an effective course of action ? Exercise reasonable judgment in unusual circumstances ? Work both independently and function effectively within a team setting Licenses and Certifications:
? Possession of an appropriate, valid California Driver's License with evidence of insurability Desirable
Qualifications:
? Experience in a public education environment Job Type:
Full-time Pay:
$22.
83 - $29.
65 per hour
Benefits:
Dental insurance Health insurance Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
83 - $29.
65 an hour $22.
83 - $29.
65 an hour 13 hours ago 13 hours ago 13 hours ago Monterey County Office of Education Administrative Assistant I Classification:
Classified Salary Level:
36.
5 Work Year:
Definition:
Under general supervision of the program administrator, the Administrative Assistant I performs a wide variety of intermediate level office, secretarial and administrative activities.
Supervisor:
Administrator of Area of Assignment Positions Supervised:
None Qualification Requirements:
To perform a job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed in the job description are representative of the knowledge, skills and/or abilities required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Major Duties and
Responsibilities:
The following is a list of duties that is representative of the position that includes but is not limited to:
? Provides secretarial support including but not limited to:
typing/word processing, copying, manipulating and maintaining computer data base information systems, maintaining filing systems, record keeping, records and composing correspondence for program administrator ? Coordinates the administrative procedural functions in an assigned program ? Maintains operation of an office during administrator's temporary absence ? Organizes, monitors and adjusts workstation to accomplish high priority tasks in a timely manner ? Maintains calendars and appointment records for administrators and staff ? Makes meeting and travel arrangements ? Independently prepares reports and summaries ? Compiles and posts statistical data ? Establishes and maintains a system of files and records including department accounting and budget ? Prepares purchase requisitions, processes and justifies invoices for payment.
Prepares payroll reports and maintains employee attendance records ? Takes, transcribes, and distributes minutes of meetings ? Greets, informs and directs visitors, staff and students, in person or over the telephone with courtesy and diplomacy and ascertains nature of business and provides information related to area of assignment ? Orders and distributes office supplies ? Carries out special tasks and projects as assigned by supervisor ? Complies with Monterey County Office of Education Board Policies, Superintendent Policies and Administrative Regulations Other Duties:
Performs other job-related duties as required Physical and Mental Characteristics:
? Physical, mental and emotional stamina to perform the duties and responsibilities of the position ? Manual dexterity sufficient to write, use telephone and business machines ? Vision sufficient to read printed materials ? Hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in normal conversational distance, on the telephone and in addressing groups ? Physical agility to push/pull, squat, twist, turn, bend, stoop and to reach overhead and climb ? Physical mobility sufficient to move about the work environment (office, district, school site-to-site), drive an automobile, and respond to emergency situations ? Physical strength sufficient to lift 25 pounds ? Physical stamina sufficient to sit for prolonged periods of time ? Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions Required
Qualifications:
Education and
Experience:
? Any combination of education equivalent to high school diploma ? Any combination of post-secondary education, experience and training equal to three (3) years of secretarial experience including no less than two (2) years of progressively responsible clerical, administrative, secretarial, and/or technical experience, which has provided the applicant with the required knowledge and abilities to successfully perform job duties.
Knowledge of:
? Modern office procedures and practices, including filing systems, reception and telephone techniques, letter and report writing techniques ? Computer application software that includes word processing, database and spreadsheets, and personal communication data devices Standard office practices, including filing systems, receptionist, telephone techniques, and arithmetic ? Business English usage, spelling, grammar, punctuation, and report and/or letter writing Skills and Abilities:
? Performs secretarial work of intermediate difficulty with accuracy and without close supervision ? Interact with and maintain cooperative relationships with those contacted in the course of work ? Demonstrate positive interpersonal skills using tact, patience and courtesy ? Prioritize and complete all work with minimum supervision and ensure accurate records and documents are completed and updated within required timelines ? Utilize and apply the technology of word processing, database, and spreadsheet applications ? Communicate in English, clearly and concisely, both orally and in writing ? Operate modern office equipment including but not limited to computer, scanner, copiers - including ability to maintain and troubleshoot minor problems.
? Perform mathematical calculations with speed and accuracy ? Plan, formulate and execute clerical procedures and directives, in accordance with assigned duties and office policies ? Handle information in a discreet and confidential manner ? Analyze situations accurately and adopt an effective course of action ? Exercise reasonable judgment in unusual circumstances ? Work both independently and function effectively within a team setting Licenses and Certifications:
? Possession of an appropriate, valid California Driver's License with evidence of insurability Desirable
Qualifications:
? Experience in a public education environment Job Type:
Full-time Pay:
$22.
83 - $29.
65 per hour
Benefits:
Dental insurance Health insurance Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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