Administrative Assistant II - (Bilingual)
Salinas, CA Salinas, CA Full-time Full-time $22.
11 - $28.
79 an hour $22.
11 - $28.
79 an hour 12 hours ago 12 hours ago 12 hours ago JOB DESCRIPTION The Administrative Assistant II will assist the Executive Assistant with collecting, depositing, and distributing mail.
Answering incoming phone calls and track email reminders for board meetings.
In addition, will maintain general organization within work station.
Will assist the Executive Assistant with any special projects and event planning and other duties as assigned.
WHO WE ARE Looking to make a difference? Our mission at Interim is to provide services and affordable housing in supporting members of our community with mental illness by building productive and satisfying lives in a world in which people with mental illness are able to live, work, learn and participate fully in the community.
Join our team and instill hope in the community.
WHAT WE OFFER An exceptional benefit package including; Medical/Dental/Vision/403(b) retirement plan and Life Insurance.
Competitive vacation and sick time.
HOW TO APPLY To learn more about Interim and to apply for this position, please go to our website at http:
//www.
interiminc.
org/employment/.
COMPENSATION $22.
11 - $28.
79 per hour.
Non-exempt; 40 hours/week; Eligible for overtime.
Compensation based on education and experience.
REPORTS TO Executive Assistant.
QUALIFICATIONS Required:
Bilingual in Spanish.
High School Diploma and at least 2 years of general office experience, plus computer software skills with Microsoft Office.
Must be able to work in fast-paced work environment, demonstrate a high level of discretion and confidentiality and possess excellent oral & written English communication skills.
Drivers license for at least two years and driving record acceptable to insurance carrier.
Valid California driver's license; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986.
Ability to work independently with minimal supervision.
Preferred:
BA degree; bi-lingual Spanish; accounting knowledge; experience with Adobe Photoshop, Adobe InDesign, and OneSite.
ESSENTIAL DUTIES AND RESPONSIBILITIES Collects, deposits, opens, processes, and distributes mail, answers incoming phone calls, takes and directs messages, dispatches and distributes faxes, acts as courier for administrative offices and deposits checks for Accounting as necessary.
As requested by administrative and program managers, prepares general agency correspondence and reports, and assists in preparation of training materials and manuals, files administrative work.
Maintains general office organization at Pearl St Admin Building, maintains office equipment (including fax machines, copiers), maintains postage, office supplies, and janitorial supplies Assists in maintaining cleanliness of downstairs areas and conference room.
Coordinates arrangements for agency-sponsored events and meetings (e.
g.
, annual retreat, staff birthdays), including scheduling, reservations, menu, correspondence, etc.
Tracks Board attendance and sends out e-mail reminders.
Orders and picks up meals for Board members as needed, fills in as necessary when Executive Assistant is unavailable to prepare Board materials, attend meetings, and take minutes.
Other duties as assigned.
PHYSICAL REQUIREMENTS Ability to:
operate a motor vehicle; climb stairs; possess good communication skills; meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed.
Capable of the following extended activities:
standing, sitting, bending, climbing stairs.
Capable of the following intermittent activities:
lifting up to 25 pounds and bending in the performance of infrequently performed office duties.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
11 - $28.
79 an hour $22.
11 - $28.
79 an hour 12 hours ago 12 hours ago 12 hours ago JOB DESCRIPTION The Administrative Assistant II will assist the Executive Assistant with collecting, depositing, and distributing mail.
Answering incoming phone calls and track email reminders for board meetings.
In addition, will maintain general organization within work station.
Will assist the Executive Assistant with any special projects and event planning and other duties as assigned.
WHO WE ARE Looking to make a difference? Our mission at Interim is to provide services and affordable housing in supporting members of our community with mental illness by building productive and satisfying lives in a world in which people with mental illness are able to live, work, learn and participate fully in the community.
Join our team and instill hope in the community.
WHAT WE OFFER An exceptional benefit package including; Medical/Dental/Vision/403(b) retirement plan and Life Insurance.
Competitive vacation and sick time.
HOW TO APPLY To learn more about Interim and to apply for this position, please go to our website at http:
//www.
interiminc.
org/employment/.
COMPENSATION $22.
11 - $28.
79 per hour.
Non-exempt; 40 hours/week; Eligible for overtime.
Compensation based on education and experience.
REPORTS TO Executive Assistant.
QUALIFICATIONS Required:
Bilingual in Spanish.
High School Diploma and at least 2 years of general office experience, plus computer software skills with Microsoft Office.
Must be able to work in fast-paced work environment, demonstrate a high level of discretion and confidentiality and possess excellent oral & written English communication skills.
Drivers license for at least two years and driving record acceptable to insurance carrier.
Valid California driver's license; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986.
Ability to work independently with minimal supervision.
Preferred:
BA degree; bi-lingual Spanish; accounting knowledge; experience with Adobe Photoshop, Adobe InDesign, and OneSite.
ESSENTIAL DUTIES AND RESPONSIBILITIES Collects, deposits, opens, processes, and distributes mail, answers incoming phone calls, takes and directs messages, dispatches and distributes faxes, acts as courier for administrative offices and deposits checks for Accounting as necessary.
As requested by administrative and program managers, prepares general agency correspondence and reports, and assists in preparation of training materials and manuals, files administrative work.
Maintains general office organization at Pearl St Admin Building, maintains office equipment (including fax machines, copiers), maintains postage, office supplies, and janitorial supplies Assists in maintaining cleanliness of downstairs areas and conference room.
Coordinates arrangements for agency-sponsored events and meetings (e.
g.
, annual retreat, staff birthdays), including scheduling, reservations, menu, correspondence, etc.
Tracks Board attendance and sends out e-mail reminders.
Orders and picks up meals for Board members as needed, fills in as necessary when Executive Assistant is unavailable to prepare Board materials, attend meetings, and take minutes.
Other duties as assigned.
PHYSICAL REQUIREMENTS Ability to:
operate a motor vehicle; climb stairs; possess good communication skills; meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed.
Capable of the following extended activities:
standing, sitting, bending, climbing stairs.
Capable of the following intermittent activities:
lifting up to 25 pounds and bending in the performance of infrequently performed office duties.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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